CRM for immigration law firms
Handle residence permit (karta pobytu), work authorization and citizenship cases in one place. No spreadsheets, no missed deadlines, no paper folders.
Free during beta · No credit card · Account in 2 minutes
Three pain points that eat into every immigration practice every day.
Initiation of proceedings (wszczęcie postępowania), curing of formal defects, residence permit pickup — each case has its own rhythm. A spreadsheet will not tell you that the deadline to supplement an application (wniosek) expires the day after tomorrow. The client only calls once the voivode has issued a decision to leave the case without examination.
Passport scan in email, employment contract on the bookkeeper desktop, ZUS certificate in a folder from six months ago. When the authority requests a supplement, you lose an hour searching instead of one click. Every new staff member starts from scratch.
Third call this week: "is there a decision yet?" You explain the same thing again and again instead of moving new matters forward. The lack of a transparent status eats your time and erodes trust — and an immigration client pays precisely for peace of mind and certainty.
Pipeline
Every case moves through clearly defined stages: document collection, application filing, awaiting summons, defect cure, voivode decision (decyzja), residence permit pickup. One view shows every case the team handles, filterable by office, deadline and permit category. Drag-and-drop changes the status, the system records the history.
Learn moreOCR
Upload a passport scan, employment contract or ZUS certificate — Sprawa extracts the data and fills the client record automatically. The model is fine-tuned on the Polish administrative forms and the foreign-language documents an immigration practice handles every day. You review, confirm, move on — no manual PESEL retyping for the twentieth time.
Learn moreDeadlines
Sprawa tracks every statutory deadline: 7 days to cure formal defects, 14 days to appeal, residence permit validity. Notifications reach the case owner and a backup colleague in case of leave. The calendar shows office visits, scheduled pickups and team deadlines — without conflicts.
Learn moreSprawa supports two kinds of teams running Polish legalization proceedings every day.
For teams handling dozens of cases in parallel.
For lawyers handling appeals and administrative-court litigation.
Set the agency name, add your consultants. Each gets their own login and permission scope.
Import from a spreadsheet or enter manually. OCR fills client data from the uploaded documents.
Standard legalization proceeding stages or your own — for work authorization, permanent residence, citizenship.
The system tracks deadlines, archives documents, keeps the history. You talk to clients and the authorities.
Full functionality, no limits, no credit card.
Free
during beta
Sprawa is in closed beta. Every agency that joins now uses the full product at no cost until the beta ends and receives a 50% discount for the first year after pricing is introduced.
Join the betaBeta open
Join the agencies running their legalization caseload in Sprawa. The account takes two minutes, we import the data with you.
Start for free